Reducing your Microsoft Outlook Express Mailbox Size

Dec 31, 2012 BY Francis Ssennoga

Trouble shooting your Microsoft Outlook email box can be frustrating if you do not have an idea what needs to be done. This article is intended to give you a tip on what to do when your mailbox is full or almost full preventing you from sending or receiving mail. There are quite a number of things you can do when you receive a message, "Your mailbox is full". These are usually; deleting unwanted 'sent' items, deleting unwanted mail especially mail with attachments and completely removing your 'deleted mail', from your mailbox. There is one extra thing that could be done but is not usually mentioned in recommendations to reduce your outlook express mailbox. This is checking your 'drafts' folder. This is the subject of my discussion today.

Trouble shooting your Microsoft Outlook email box can be frustrating if you do not have an idea what needs to be done. This article is intended to give you a tip on what to do when your mailbox is full or almost full preventing you from sending or receiving mail. There are quite a number of things you can do when you receive a message, "Your mailbox is full". These are usually; deleting unwanted 'sent' items, deleting unwanted mail especially mail with attachments and completely removing your 'deleted mail', from your mailbox. There is one extra thing that could be done but is not usually mentioned in recommendations to reduce your outlook express mailbox. This is checking your 'drafts' folder. This is the subject of my discussion today.

The 'drafts' folder is the folder that contains mail that is just being written or is still unfinished. This folder also contains unsent email that could not be sent because the mail box is full. These and usually big files that when sent will bring the mail quota off its limits. What I found out in my investigations is that these files are automatically saved in the drafts folder and most of the time without the users knowledge. If such a file is not not sent but auto saved in the drafts, what the user does usually is look for attachments elsewhere and unwanted mail and delete it until the size permits sending the file. Little is done to delete the auto saved file. The user will thus end up with a 2 megabytes or 5 megabytes file in their 'drafts' folder. Soon there might be about 10 files amounting to about 50 megabytes in size. But there are some ways to know that there might be a folder that is not being cleaned up and that is looking at the size bar of your mailbox.

The size bar is a green or sometimes blue bar graph showing how much of your mail box you have used and how much is left. Sometimes it is frustrating to note that no matter how many documents you delete, this bar's change is almost unnoticeable. This is an indicator to check your drafts folder. But there is also another reason why your 'drafts' folder can run away with your mailbox size. This is when you usually type very long emails that you usually save hoping to continue later on.

Typing emails and saving is a good practice for people whose power might go out any time resulting into losing all the work you have done. The other reason is the importance of the email and also collaborated work. This type of work needs to be saved as one types it. The problem is that we soon forget that is is part of the mailbox size and hence, the runaway mailbox size. Even with all the above done, the user still needs to do one extra thing and that is deleting draft documents from the deleted items permanently.

The above routines will ensure that your outlook mailbox is always slim.

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Reducing your Microsoft Outlook Express Mailbox Size

Trouble shooting your Microsoft Outlook email box can be frustrating if you do not have an idea what needs to be done. This article is intended to give you a tip on what to do when your mailbox is full or almost full preventing you from sending or receiving mail. There are quite a number of things you can do when you receive a message, "Your mailbox is full". These are usually; deleting unwanted 'sent' items, deleting unwanted mail especially mail with attachments and completely removing your 'deleted mail', from your mailbox. There is one extra thing that could be done but is not usually mentioned in recommendations to reduce your outlook express mailbox. This is checking your 'drafts' folder. This is the subject of my discussion today.

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