5 Ways to Simplify Association Management

Feb 11, 2015 BY Francis Ssennoga

In a small staff member association, some of the vital activities can also become major hurdles if you do not have the right tools. As an association manager, your membership management can turn into frustrating work and take away most of your time that you would have used more productively. See how you can remove this extra work here below.

Modernize Member Event Registration
This involves limiting or eliminating the use of paper based processes like mailing in of payments. Implement e-commerce payment processes at your association to simplify membership payments and renewals. A good small staff association membership system can accomplish that for you. This speeds up key processes and makes the data available at your finger tips.

Automate Newsletter and Email Marketing
It gets to a point where you are spending so much time putting together marketing materials and a lot of work to distribute this material to your members. A good CRM system can combine these two key activities and give you easy and accessible tools to run campaigns in a few clicks. The liberated time can then be dedicated to your members.

Implement an Online Member Database
In this age, your membership list and details should be accessible from any where in the world via the web. From what we have found out, this is easier said than done. Some small staff association leaders are paranoid about online security, others think it might be very expensive to put their membership lists online. Some simply do not see the added value of doing this. That is why you still find membership lists languishing in cluttered cabinets or folders. When offices suffer physical damage, these records could be gone for good. It does not have to be this way.

Improve your Website Content Management
There is frustration these days brought about by numerous tools to use to run your association. Many small staff association managers have tens of accounts and hundreds of passwords for their work software with each of these requiring some training prior to performing the work. A good membership management system comes with a tool for content management. With that you can change old website content in a few clicks on your dash board. This way you will eliminate one additional source of headaches.

Have a Better Contact Management Approach
There are still associations using roller decks and text files to manage their membership. The problem here is that this information is not accessible in real time. Processing leads of would be members or event participants becomes a lot of work. The choice should be clear - digitize the process with a robust system and free up your time. It will be cheaper and it will make the process more exciting for those involved it in.

Is your small staff association management still a lot of work? Please share your frustration with us.

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In a small staff member association, some of the vital activities can also become major hurdles if you do not have the right tools. As an association manager, your membership management can turn into frustrating work and take away most of your time that you would have used more productively. See how you can remove this extra work here below.

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